December 2008 Band Booster Meeting Minutes

BAND BOOSTER MINUTES

December 9, 2008

Meeting called to order: 7:05 p.m. by Rob Martin

Present: Mark Terry; J. Gibbons;  G. Ashton; Ben delaPaz; Amy delaPaz; Leanne Terry; Robert Martin; LorieAnn Bosetti; Amy Burr; Gary Skelton; Ann O’Brien; Karen Logan; Karen Schodowski; Nancy Pritchett; Sue Rizzo; Kathleen Penley; Sandra Walendzik.

Minutes approved from October meeting.

Treasurer's Report

Kathleen Penley, Treasurer

--Available funds $4,200.32 (to be deposited)

--Starting Balance: $20,200.70

--Total Income: $15,287.65

--Total Expenses: -$6,798.22

--Adjusted Bank Balance: $28,690.13

--Total Obligated Funds: -$24,489.81

--Projected Income: $8,468.32

 

Sweatshirts are being re-ordered & money is still coming in.

Mr. Gibbons purchased a DVD player/VCR combo for band room.

Fundraiser Reports:

NTP = Nothing To Report

TBA = To Be Announced

            • Meijer Rewards—www.meijer.com/rewards Oxford Band Booster Rewards account #725130—received $111.46 .—NTP

            • Scrip Program—online orders log onto www.shopwithscrip.com and use id #711E5L7F13162. Can pay online or through Mr. Gibbons or Mr. Parrish.  Student gets [100%-($1 surcharge for each shipment)].  For example, $100 gift card w/12% kickback, student gets $11, plus you save on your purchase. One more order before Christmas!

            • Good Search— http://www.goodsearch.com. Works like Google or Yahoo. Type in Oxford Wildcat Band Boosters. Once you click on verify and you see our name, then perform the search. For every search that you do we receive one penny. Can also do shopping, up to 40%.  $59.82 just went in.

            • Pampered Chef—Done for the year. Made $330.90.

            --AVON Order went out.

            • Bowl-a-thon—(made about $2,000 last time). Friday, January 16, 2009. $20/person for 2 games. Flyers will be going out soon. $5 of each sign-up goes to student accounts.

            • Little Caesar’s—Currently targeted for January/February, but before Disney trip.

            • Seymour Lake Park Concession Stand—Current inventory, made $404 for the kids during the Flag Football games ($8.40/hr for kids who participated). Overall, quite profitable for the kids.

            • bulbs--NTP

            • Tag Day--Made $7,093.22.

           

Directors’ Report:

 J. Gibbons:

--Parade was lovely weather (that’s sarcasm, for anyone who didn’t stand outside in the freezing snow and wind). Band sounded good, considering the weather.

 --Travel Adventures' airfare estimate was low since Feb/March's original number for the Disney trip. There will be 120 people, instead of 150. There’s an increase in airfare, though lower than originally predicted. Went up $74, so it's not too bad. (Kids: $1161+74 =  $1,235). Will have room sign-up for the kids after Christmas break. [There will be two flight times, 2:45 AM at school, leave here about 3:15, airport @ 5:00, flight leaves 7:00, gets to FL around 9:00; 2nd group leaves around 4:45, flight leaves @ 8:40 or so; 2 extra hours on the day they leave; out of Detroit). Spectral Magic Parade. Will be playing Sunday, April 5th at Magic Kingdom, pre-parade at 9:15. All-Star Music Resort. Clinic is the same day as the Magic Kingdom day.

--Uniforms need to be cleaned; will receive directions from shortly.

--Hosting Band Festival on March 6 & 7, 2009. Will need Band Parent HELP (give directions and oversee things; students to be guides from A to B; security in the hallways; Dads & Moms to be equipment crew people; on the stage helping equipment crew set the stage up; also need parents to do concessions). Have talked to head of food service to get it going; There will be more notices and flyers and e-mails in February. Need to pay a food service person, 1.5 time for Saturday, district probably won't reimburse. Probably also have to pay a custodian, possible reimbursement from school. Food for judges, dinner on Friday, breakfast & lunch on Saturday. For both of those times, can get Kalloways or local restaurant to cater; breakfast can be donuts & juice & coffee.

Sandra Walendzik will chair concessions committee. Food can be ordered at-cost thru school.  Possibly up to 40 schools involved. (Probably 16 bands on Saturday & 7 or 8 on Friday).

Field trip: Wicked at Detroit Opera House, tickets, Fri or Sat, $33/$48/upward, December 13, dinner at Hard Rock Cafe, ~$18.

 P. Parrish: Middle school concerts, December 4. Starting on festival music. Past Saturday was Middle School Solo & Ensemble: 10 Is, 12 IIs. Upcoming concert for Symphonic on Monday December 15^th previous to High Sschool Symphonic Band concert, 7:00.

 G. Ashton: Jazz Combo has at least 3 jobs in January: Strategic Planning Committee Meeting, Jan 8th; January 16th at the Bowl-a-Thon; January 23 at Emanuel Church. Still waiting to see about Hard Rock Cafe on a Wed (very much up in the air). 0 hour jazz band has 55 students. Combo's stable at 12. Guitar classes 32 or 35 each. Nice coverage in the Oxford Leader of the Music Theory class.

 A. O’Brien: gearing up for Disney. Finalizing which color guards are going and trying to nail down which songs are going to be played. Considering new cool flags for the handful of color guard going to Disney.

New & Old Business:

Old Biz

∆ Band photo album: http://www.flickr.com/photos/oxfordbandboosters/

∆ The Band Booster blog link is: http://ohsbandboosters.blogspot.com/

r LorieAnn Bosetti has made Marching Band photos available for purchase through Walgreens’ website. http://photo2.walgreens.com/share/p=18811225574578602/l=26499137/g=31715766/cobrandOid=1009/otsc=SYE/otsi=SALB

New Biz

--Facilities Steering Committee Report (Fine Arts Task Force): Bond Proposal being considered by School Board to put on Feb 24 ballot, etc. Orchestra room; dedicated art rooms, etc. Meeting is January 8, 2009.

--Joan Kozachic donation will be used to pay for the trailer going to Disney. (ie., defraying the costs of the Disney trip for the band). Gibbons will check with Joan to make sure it's okay.

--Tag Day: $7,093.22 ($11/hr for students). 8 people worked on committee that worked 36 hrs to put that together--THANKS! Quite a success; not as much as in the past, but still pretty successful considering the overall economy.

--Band sweatshirts--still some Smalls & Medoims left. (maybe 6 or so). Suggest doing order forms & getting deadlines. Aim for January.

--Discussed selling oranges, but decided it was a big hassle

Meeting adjourned: 8: 45

NEXT MEETINGS: Tuesday, January 6 , 2009.   7:00 PM in the High School Band Room

Submitted by: Mark Terry, Secretary

Important Concert Dates

October 26, 2008Monday, October 27, 2008--Oxford High School Marching Band Concert, High School Auditorium, 7:00 PM

Thursday, October 30, 2008--Middle School Bands, Symphonic, Concert, Varsity, at the High School Auditorium, 7:00 PM

Monday, November 3, 2008--High School Bands, Symphonic, Concert, Varsity, at the High School Auditorium, 7:00 PM

Thursday, November 6, 2008--High School Jazz Band and Jazz Combo, at the High School Auditorium, 7:00 PM

In addition, at least two more dates:

Marching Band--Playoff Football Game, probably Friday, October 31, 2008. (As of this writing, this is probable, but could move to Saturday, November 1. Stay tuned).

Marching Band--Oxford Christmas Parade, Saturday, December 6. Time to be announced.

Pampered Chef

October 18, 2008
Attention:

The band has begun its Pampered Chef fundraiser. The paperwork is due on Monday, October 27, 2008. This is an excellent fundraiser for the kids, who keep all the profit.

Band Booster Treasurer's Report, 9/10/08-10/14/08

Oxford Area Band Boosters
Treasurers Report
9/10/08-10/14/08
Starting Balance				$16,713.22
Income:
	Jazz Band		100.00
	Middle School		3,410.00
	Uniforms/Supplies		539.00
	Wicked		4,330.00
	Concessions		2,827.35
	Meijer Rewards		104.50
	Guitar books		95.00
	Cleveland Hall of Fame Trip		1,387.00
	Sweatshirts		1,000.00
	Band Camp		220.00
	Bulb sale		438.00
	Interest earned		6.75
		Total Income:		14,457.60
Expenses:
	Jazz Band		(82.99)
	Instrument- piccolo		(300.00)
	State of MI (nonprofit status)		(20.00)
	Blue Lake Charter		(1,790.00)
	Wicked		(4,002.00)
	Concession supplies		(67.46)
	MSBOA		(415.00)
	MSBOA- All state auditions		(70.00)
	Master Dry Cleaner		(21.00)
	McCormicks(megavox)		(327.65)
	Shoes/Gloves		(1,200.90)
	Travel Adventures(Disney)		(781.50)
	Travel Adventures(Cleveland)		(1,387.00)
	Anderson Music		(95.00)
	Concession start up cash		(100.00)
	Amplifier Repair		(95.00)
	Dutch Mills Bulbs		(214.62)
		Total Expenses:		(10,970.12)
		Adjusted Bank Balance		20,200.70
Obligated Funds
	Student Accounts	(4,879.57)
	Students Owe	(3,008.19)
	Student Accounts		(7,887.76)
	Middle School		(5,231.55)
	Jazz Band		(27.02)
		Total Obligated Funds:		(13,146.33)
		Total Available Funds		$7,054.37
Projected Income:	Tag Days, MSU refund, sweatshirts
Projected Expenses	Sweatshirts, Hard Rock Café(Wicked) Dinner
Deposits on Record
Covenant Hills Camp 2009		500.00
Bank Balance 10/14/08
Checking	2,976.24
Savings	16,859.61
Actual Bank Balance 9/9/08	19,835.85
OS Deposits	3,151.00
OS checks
Megavox	(327.65)
Travel Adventures	(781.50)
Concessions	(100.00)
Anderson Music	(95.00)
Travel Adventures	(1,387.00)
Limelight Music	(95.00)
Adj Bank Balance	20,200.70
	20,200.70
	0.00

October Band Booster Minutes

BAND BOOSTER MINUTES

October 14, 2008

Meeting called to order: 7:04 p.m. by Sue Rizzo

Present: Mark Terry; J. Gibbons;  G. Ashton; Ben delaPaz; Amy delaPaz; Leanne Terry;  Kathy Penley; Sue Rizzo; Peggy Balch; Sandra Walendzik; Liz Brubaker; Robin Walker.

Minutes approved from September meeting.

Treasurer's Report

Kathleen Penley, Treasurer

--have about $6800 available (probably about $3000 after Blue Lake and sweatshirt expenses, but still waiting for MSU Parade reimbursement, about $1600)

Band Booster Account Totals: 7/15/08-9/09/08 [UPDATE FROM LIST]

Starting Balance: $16,713.22

Current Income: $14,457.60

Current Expenses: -$10,970.12

To see full treasurer’s report, visit the blog at: http://ohsbandboosters.blogspot.com/  

 

Sweatshirts are being re-ordered.

Fundraiser Reports:

NTP = Nothing To Report

TBA = To Be Announced

            • Meijer Rewards—www.meijer.com/rewards Oxford Band Booster Rewards account #725130—received $104 to-date. Requested more sign-ups, but still working on problems with the e-checks. (Debit card/cash still works with the card, but the Meijer credit card has some issues that haven’t been resolved yet). They have upped the price for use of the gas card, instead of 5 cents it's 10 cents off the gas.--FYI, this doesn't go to the band, it just saves you money. OCTOBER IS DOUBLE POINTS FOR MEIJER REWARDS!

            • Scrip Program—online orders log onto www.shopwithscrip.com and use id #711E5L7F13162. Can pay online or through Mr. Gibbons or Mr. Parrish. Order on Monday September 15 get them on Friday. Student gets [100%-($1 surcharge for each shipment)].  For example, $100 gift card w/12% kickback, student gets $11, plus you save on your purchase. (This runs about every other week now; every week from Thanksgiving through December).

            • Good Search—http://www.goodsearch.com" www.goodsearch.com. Works like Google or Yahoo. Type in Oxford Wildcat Band Boosters. Once you click on verify and you see our name, then perform the search. For every search that you do we receive one penny. Can also do shopping, up to 40%. Already earned $113 in money back to us. --NTP

            • Pampered Chef—Due Mon Oct. 27, kids keep all the profit.

• Bowl-a-thon—tabled until winter (made about $2,000 last time). First or second Friday in January, date pending. [promote to middle school band students as well as high school].

            • Little Caesar’s—Currently targeted for January/February, but before Disney trip.

            • Seymour Lake Park Concession Stand—Contact Laurie Wroblewski,  mrw9@ameritech.net for more information.  The financial breakdown on the concession stand has come to about $7.50/hour for students working it. The season is nearly completed. We are looking to determine how to liquidate remaining stock at the end of the season. J. Gibbons will discuss it w/Mr. Ball. Recognize parks & rec, Laurie will send a letter-to-editor thanking them.

            *bulbs--sold 73 packages, 8 people involved, total of $223, divided between band & involved students. $2.50/package for child and the band will get 50 cents. Band made $40.

            • Tag Day--Sandra, Martha & Nancy are organizing this, more information to come. Marching band kids go in uniforms to spots around town and ask for donations. More information to come. Dates: November 7 (Friday), 3:00-9:00 @ various locations TBA; Nov 8 (Saturday) from 9:00-2:00, locations TBA. Forms are out. Look for them? Also looking for volunteers to help organize. Contact Sandra Walendzik, 248-969-5144 (e-mail: walens01@oxford.k12.mi.us). Need the forms in by October 17. (Typically is a very good fundraiser, $4,000 to $5,000 for the band and several thousand for students).

Tupperware—Potential new fundraiser. More information pending.

Discussed car washes (too large a group) and can collection.

 

Directors’ Report:

 

 J. Gibbons: Last week for Disney Trip registration was the week of October 13th. Travel Adventures' airfare estimate was low since Feb/March's original number. Looks to be $75 -$100 higher than estimated due to fees, baggage check, fuel prices, etc. Hasn't locked in yet and Travel Adventures is trying to work out something. About 116 signed up (original estimate was 150). The fixed-cost portions of the trip is based on 150 people, which is now split over 115, so cost per person goes up. On the upside--probably will be in a Spectral Magic Parade (not locked in yet). (Will be playing Sunday, April 5th at Magic Kingdom). The band will be staying at the All-Star Music Resort.

 

 

--The marching band performed at the Brandon Invitational and looked great, was a positive experience. (Oxford scored higher than any other band on music performance).

 

 

--MSU Parade. Good crowd support.

 

 

--Discussed play-off performances. (News pending)

 

 

Marching Band Concert is October 27th.

 

 

 P. Parrish: The middle school no longer has a 7th or 8th grade band—there are now 3 bands: Symphonic, Concert and Varsity, based on difficulty. All 3 band concerts are October 30.

 

 

 G. Ashton: Jazz Band, numbers for 0 hour--60 kids, give or take. The Jazz Combo is playing Sunday, October 19, 11 A.M. Service, Emmanuel Congregational Church, everyone invited. Jazz Combo has been invited to play at the Detroit Hard Rock Café, date pending.

 

 

Thur. November 6, Concerts for Jazz Band and Jazz Combo--7:00.

 

 

 A. O’Brien:

 

 

New & Old Business:

 

 

New Biz

 

∆ Online band photo albumn: http://www.flickr.com/photos/oxfordbandboosters/

 

∆ The Band Booster blog link is: http://ohsbandboosters.blogspot.com/

 

∆ Pizza Party for the marching band is on the last night Oct. 24^th before the football game at 5:30 in the cafeteria. Point person is: Kathleen Penley. Contact: kathdave@flash.net. If you want to help out or volunteer something, contact Kathleen.

 

∆ Robin Walker has Oxford Guard window decals for $5 (rifles & flags). Contact: sargewalker@chartermi.net

 

 

Meeting adjourned: 8:10.

 

 

 

 

NEXT MEETINGS: Tuesday, November 18, 2008    7:00 PM in the High School Band Room

 

 

Submitted by: Mark Terry, Secretary

 

MSBOA Marching Band Competition

Dear Parents and Students,

The Band Festival on Saturday, October 18 will be held at Vassar High School. The information that you need follows:

9:00 a.m. All students meet at High School

9:15 a.m. All students on field for rehearsal

10:00 a.m. Rehearsal concludes; students begin to load buses.

10:15 a.m. Buses depart for Vassar High School

11:45 a.m. Arrive at Vassar High School

12:30 p.m. Warm-up time

1:00 p.m. Performance time

1:15 p.m. Performance complete, students go to bleachers to watch awards presentation.

1:30 p.m. Presentation of ratings, this involves only the drum majors. Everyone else stays in the bleachers.

1:45 p.m. Load buses and depart for Oxford

3:15 p.m. Arrive back in Oxford

Everyone is invited and encouraged to attend to support the band at the festival. Please eat before you show up to leave. There will not be time to get to the concession stand before we perform and there may not be time afterward. The band boosters will provide something to drink and a snack when we arrive at Vassar, providing there is enough time.

If you have any questions please feel free to call me at 969-5164.

Vassar High School Address is:
220 Athletic Street
Vassar, MI 48768

Sincerely,



Mr. Gibbons

SCRIPS FUND RAISER

Hi Fellow Band Parents,

We are going to be placing a Scrip order next Monday, October 6th.  Why don't you give it a try?  Remember, Scrip is just making money on purchases you already make!  You order gift cards from nationally known retailers at face value, and the discount they offer goes right into your band student's account.

If you look through the retailer list, I bet you can find several stores/companies that you already buy from.  Why not save a little money?  Many of our parents buy a few gift cards here and there, and several have paid for band camp that way - it's like having your student go for free!   And if your band student is going to Disney, you could put a little effort into it - use Scrip gift cards for lots of your purchases, for holiday gifts, ask your friends, relatives, co-workers to buy some, use them on a trip - and your savings could really add up!

There are several local retailers: Little Caesar's, Chili's, Starbucks (which can be reloaded online), Goodrich Theatres-Oxford 7, BoRics, Great Clips, AMC Theatres @ Great Lakes Crossing, Burger King, Subway, Dominoes, K Mart, Applebees, Ruby Tuesdays, Blockbuster, Arbys, KFC, Pizza Hut, Wendys....and more depending on what you consider local.

It's Fairly simple to order Scrip gift cards.  All you do is:
1. Go to www.shopwithscrip.com and order. You'll need our code (711E5L7F13162) to register for the first time.  Order whatever cards you want.
2. Send in a check made out to Oxford Band Scrip in with your band student and make sure it gets to Mr. Gibbons on Monday.
3. Your band student will bring the gift cards home on Friday.

Or, there's a much easier online way to pay, called "Prestopay".

PrestoPay™ is NOT a credit card based system - it's better. PrestoPay™ uses the safe, reliable NACHA electronic fund transfer system. Families enter their checking account information one time in a secure environment. After the account is verified, families can choose to have their scrip payments electronically deducted from their checking accounts when they order.  The system is safe, secure and convenient - and your student doesn't have to worry about remembering to turn in your check!

There is an option to sign up with Prestopay at www.shopwithscrip.com.  It takes a few days to verify your bank account, so you'll need to sign up a week or so before you want to use it. It makes things much easier for all of us!

We plan to order Scrip about every other week, so you can do a little at a time, if you want. The orders are due on Mondays, and you will get your gift cards sent home with your band student on Fridays. Please make sure your band student turns in your check to Mr. Gibbons on Monday.  We cannot release your order unless it is paid.

Please feel free to contact me with any questions - by email or phone.
Happy shopping - and every little bit counts!
Bonnie Ligon-Dickens
248.535.4311 

I've also attached a 'getting started with scrip' flyer, that might answer any questions you have.

There's a nice, cascading card file in 'extra stuff' that works well for carrying the gift cards.  Plus there are gift card wrappers, if you give them as gifts. 

Here's an unsolicited testimonial from a band parent who orders scrip.

Parents, I paid my daughter's ENTIRE band camp fee solely through Scrip proceeds from the past year. I have a special wallet for gift cards and use them constantly.  The Scrip proceeds go 100% to the student!  It's nice if you're out somewhere and want to grab a bite to eat-you don't have to worry about the cash if you have a gift card.  Got a Kohl's charge card?-they let you pay your charge card bill with the gift card...so if you're saving 15% by using your charge card, you actually save even more by using a gift card to pay the bill. You can get friends and co-workers involved because they are getting EXACTLY what they pay for, and something they can use. No fundraisers that they hate but feel obligated to buy. Try the program, you'll find it's very easy and the money racks up pretty fast.  Feel free to email me at sargewalker@chartermi.net if you have questions.  Robin Walker